IDEA TEMPO SL offers you the following services through its website www.ideatempo.com this privacy policy in order to inform you, in detail, about how we treat your personal data and protect your privacy and the information you provide to us. If we make any changes to this policy in the future, we will notify you via the website or by other means so that you are aware of the new privacy terms and conditions.
In compliance with Regulation (EU) 2016/679, General Data Protection Regulation and Organic Law 3/2018, of 5 December, on the Protection of Personal Data and guarantee of digital rights, we inform you of the following:
Data Controller
Proprietor: IDEA TEMPO SL
VAT NO: B10550424
Registered office: Pol. Ind. Fuente Las Dos Nave 3 - 14290 Fuente Obejuna, Cordoba
Telephone: 957032765
E-mail: info@ideatempo.com
Website: www.ideatempo.com
For what purposes do we process your personal data?
We collect and process your personal information on a general basis in order to manage our relationship with you, the main purposes for which we have identified the following:
- Management and contracting of the products and services offered by our company.
- To channel requests for information, suggestions and complaints that you may send us.
- To keep you informed about events, offers, products and services that may be of interest to you through different communication channels as long as you have given your consent.
- Management of the employment relationship, in the case of our employees.
- Management of the commercial relationship with our suppliers.
- Recruitment management
- Ensuring the safety of people and facilities
How do we collect your information?
We collect your personal information by different means, but you will always be informed at the time of collection by means of informative clauses about the data controller, the purpose and legal basis of the processing, the recipients of the data and the period of retention of your information, as well as how you can exercise your data protection rights.
In general, the personal information we process is limited to identification data (name and surname, date of birth, address, ID number, telephone number and e-mail address), contracted services and payment and invoicing data.
We obtain the data of our potential clients/users relating to identification data (name, surname, NIF, postal address, telephone, email), professional data (position, place of work, sector of activity) of the same when they request information and budgets from us.
In cases of personnel management and selection, we collect academic and professional data in order to meet the obligations arising from the maintenance of the employment relationship or, where appropriate, to become part of our staff.
We use social media and this is another way we reach out to you. The information collected through the messages and communications you post may contain personal information that is available online and accessible to the public. These social networks have their own privacy policies explaining how they use and share your information, so we recommend that you check these policies before using them to confirm that you agree with how your information is collected, processed and shared.
Through our website we collect personal information related to your browsing through the use of cookies. To find out clearly and precisely what cookies we use, what their purposes are and how you can configure or disable them, please see our Cookies Policy.
In addition, our facilities have a video surveillance system whose function is to guarantee the security of people and goods, so that your image can be recorded simply by accessing them. These images are kept in custody for a maximum period of 1 month from their capture and would only be communicated to the State Security Forces and Corps if necessary.
User responsibility
By providing us with their data through electronic channels, the user guarantees that they are over 14 years of age and that the data provided are true, accurate, complete and up to date. To this effect, the user confirms that he/she is responsible for the veracity of the data communicated and that he/she will keep said information suitably updated so that it corresponds to his/her real situation, taking responsibility for any false or inaccurate data that he/she may provide, as well as for any damages, direct or indirect, that may arise.
How long do we keep your information?
We only keep your information for the period of time necessary to fulfil the purpose for which it was collected, to comply with the legal obligations imposed on us and to meet any possible liabilities that may arise from the fulfilment of the purpose for which the data was collected.
In the event that you wish to join our staff and apply for one of our jobs, the data provided will become part of our employment exchange and will be kept for the duration of the selection process and for a maximum of two years or until you exercise your right of deletion.
If at any time we have collected your data in order to address you as a potential user of our services or to respond to a request for information from you, such data will be kept for a maximum of two years from its collection, and will be deleted after this period if a contractual relationship has not been formalised or at the time you request us to do so.
In any case, and as a general rule, we will keep your personal information for as long as there is a contractual relationship that binds us or you do not exercise your right to erasure and/or limitation of processing, in which case, the information will be blocked without any use beyond its conservation, while it may be necessary for the exercise or defence of claims or any type of liability that may arise that needs to be addressed.
To whom do we disclose your data?
In general, we do not share your personal information, except where we are required to do so by law.
Although this is not a transfer of data, in order to provide you with the requested service, third party companies, acting as our suppliers, may access your information in order to carry out the service we have contracted from them. These third parties access your data following our instructions and without being able to use it for a different purpose and maintaining the strictest confidentiality.
In the event that it becomes necessary as a result of an incident recorded by our security cameras, the images may be communicated to the State Security Forces and Corps, in accordance with the provisions of the Law.
Likewise, your personal information will be at the disposal of the Public Administrations, Judges and Courts, for the attention of possible responsibilities arising from the processing.
International data transfers
There are no international transfers of your data to countries outside the European Economic Area (EEA).
We have agreed with our suppliers that, for the provision of the contracted service, they will make use of servers located in the EEA and if, in the future, we need to make use of servers located outside the EU territory, the appropriate measures will be adopted, which will be incorporated into this Privacy Policy, guaranteeing that these suppliers have the appropriate guarantees.
What are your rights in relation to the processing of your data and how can you exercise them?
Data protection regulations allow you to exercise your rights of access, rectification, erasure and portability of data and to object to and restrict the processing of your data, as well as not to be subject to decisions based solely on automated processing of your data, where applicable.
These rights are characterised by the following:
- It is free of charge, except in the case of manifestly unfounded or excessive requests (e.g. repetitive nature), in which case we may charge a fee proportional to the administrative costs incurred or refuse to act.
- You can exercise your rights directly or through your legal representative or volunteer.
- We must respond to your request within one month, although, taking into account the complexity and number of requests, the deadline can be extended by a further two months.
- We are obliged to inform you about the means of exercising these rights, which must be accessible and without being able to refuse you the exercise of the right on the sole ground that you have chosen another means. If the request is made by electronic means, the information will be provided by electronic means where possible, unless you ask us to do otherwise.
- If we do not act on the request, we will inform you, at the latest within one month, of the reasons for our failure to act and the possibility to complain to a supervisory authority.
In order to facilitate their exercise, we provide links to the application form for each of the rights:
Form for exercising the right of access
Form for exercising the right of rectification
Form for exercising the right to object
Form for exercising the right to erasure ("right to be forgotten")
Form for exercising the right to restriction of processing
Exercise of the right to portability form
Form for exercising the right not to be subject to automated individual decisions
The following means are available to you to exercise your rights:
1. By means of a written and signed request addressed to the company, Ref. Ejercicio de Derechos LOPD.
2. By sending a scanned and signed form to the e-mail address above, indicating Exercise of LOPD Rights in the subject line.
In both cases, you must prove your identity by enclosing a photocopy or, where appropriate, a scanned copy of your ID card or equivalent document in order to verify that we are only replying to the interested party or their legal representative, in which case you must provide proof of representation.
Likewise, and especially if you consider that you have not obtained full satisfaction in the exercise of your rights, we inform you that you may lodge a complaint with the national supervisory authority by contacting the Spanish Data Protection Agency, C/ Jorge Juan, 6 - 28001 Madrid.
How do we protect your information?
We are committed to protecting your personal information.
We use reasonably reliable and effective physical, organisational and technological measures, controls and procedures to preserve the integrity and security of your data and to guarantee your privacy.
In addition, all staff with access to personal data have been trained and are aware of their obligations in relation to the processing of their personal data.
In the case of the contracts we sign with our suppliers, we include clauses requiring them to maintain the duty of secrecy regarding the personal data to which they have had access by virtue of the assignment, as well as to implement the necessary technical and organisational security measures to guarantee the permanent confidentiality, integrity, availability and resilience of the systems and services for the processing of personal data.
All of these security measures are periodically reviewed to ensure their adequacy and effectiveness. However, absolute security cannot be guaranteed and no security system is impenetrable so, in the event that any information under our control and subject to processing is compromised as a result of a breach of security, we will take appropriate steps to investigate the incident, notify the Supervisory Authority and, where appropriate, those users who may have been affected so that they can take appropriate action.